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A copy of the Closing Statement should be sent to all interested parties and filed with the court. To properly convey real property, they must complete and file with their local County Recorder an Instrument or Deed of Distribution.Īfter distribution, a Closing Statement and Proof of Mailing must be completed, which cannot be earlier than four months after the representative was appointed (to allow for claims to be submitted). When all heirs and devisees have approved the account of the estate, the personal representative can transfer the remaining assets to the beneficiaries according to the will’s instructions. Once those tasks are complete, a Proof of Mailing of Notice of Application and a Declaration Supporting Publication must be filed with the court along with any Affidavits of Service, Acceptance of Service forms, or Affidavits of Publication. The newspaper will supply an Affidavit of Publication after the final publication. If an interested person cannot be found, the personal representative must publish the notice once a week for three consecutive weeks in a newspaper that circulates in the county where the application was filed. Or the documents can be sent by first-class mail or certified mail with return receipt. Mail or Hand-Delivery – The documents can be delivered in person by the representative or someone on their behalf, in which case an Acceptance of Service must be completed by the receiving party.
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They will provide the representative with an Affidavit of Service.
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